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Textbook and instructional materials affordability and transparency is governed by Florida Statute 1004.085 and Florida Board of Governors’ Regulation 8.003. These documents provide state universities with guidance on two aspects of affordability and transparency: textbook and instructional materials adoptions and posting of syllabi for general education core courses.  

Important Deadlines

Fall 2023 Textbook and Instructional Materials Adoptions Deadline: June 22, 2023 

Fall 2023 GEP Core Courses Syllabi Posting Deadline: July 7, 2023 

Spring 2024 Textbook and Instructional Materials Adoptions Deadline: November 9, 2023

Spring 2024 GEP Core Courses Syllabi Posting Deadline: November 24, 2023 

Simple Syllabus Implementation Timeline:

  • Fall 2023: Soft launch with pilot courses. For more information on the pilot, email
  • Spring 2024: GEP core courses
  • Fall 2024: Full launch

Textbook Adoptions 

Submitting Textbook and Instructional Materials Adoptions 

  • Follow your department’s textbook and instructional materials process. 
  • Report textbook and instructional materials adoptions for all course sections even if materials or textbooks are not required. 
  • To submit your textbook and instructional materials adoption online, please use the Adoptions Insight Portal and log in using your NID and NID password. 

Frequently Asked Questions about Textbook Adoptions

Textbook adoption is a process by which faculty provide the university with information on required and recommended materials for each of their courses. UCF Regulation 2.032 Textbook Adoption outlines the process at UCF and requires that all textbook and course materials are submitted no later than 60 days prior to the start of the semester. 

Faculty members are responsible for choosing the textbooks and instructional materials that are required or recommended for their courses, either individually or in collaboration with colleagues. Report your textbook and instructional materials adoptions following your department’s or school’s process. 

Providing students with timely information about their required and recommended textbooks and course materials allows them to explore purchasing options, budget wisely, and, in some cases, begin interacting with course materials before the start of the class. It also helps decrease overall education costs, which makes a college education more affordable. 

To make certain that course materials are available before the start of classes, please: 

  • Submit your textbook adoption as early as feasible. This allows the UCF Bookstore time to ensure that the materials can be sourced. 
  • Order custom books and bundles several weeks before the adoption deadline.
  • Select books for adjuncts who will be hired late.
  • Confirm that your textbook adoption is accurately showing on the UCF Bookstore’s Course Materials website

All course sections must have an adoption submitted even if they do not require or recommend students purchase course materials. If you recommend materials, ensure that these are submitted as “recommended” textbooks or instructional materials when adopting. If you do not require or recommend materials, you may select “No Materials Required” when submitting your adoption.

Coursepacks are instructional materials and must be reported as part of the textbook adoption process. They can include book chapters, journal articles, illustrations, notes, or other reading materials used to supplement or replace traditional textbooks. Instructors of record must supply one copy of all coursepacks to the UCF Bookstore or Computer Store, as appropriate, four to eight weeks prior to the start of classes. The UCF Bookstore or Computer Store will reproduce the materials and make them available to students. See UCF Policy 4-405.2 Coursepacks for more information. 

A request for an exception to the deadline must be submitted prior to the deadline on a Request for Exception to Established Textbook Ordering deadline form and must include a reasonable justification for an exception. This form must be approved by the department chair or director and the college dean prior to submitting it to the provost for final approval.  

Changes to textbook and course materials adoptions after the deadline must be accompanied by a Late Textbook Adoption/Change Justification form and must include a justification for why the materials are being changed. This form must be approved by the department chair or director and the college dean prior to submitting to Academic Affairs for processing. 


Syllabi posting is governed by Florida Statute 1004.085, Florida Board of Governors’ Regulation 8.003, and UCF Policy 4-403.2.   

Frequently Asked Questions about Posting Syllabi

Courses identified as general education core courses are required to post their syllabi by the 45-day deadline. These courses are identified at UCF as black diamond courses. A full listing of courses required to meet this deadline can be found in the Undergraduate Catalog.  

All other courses are required to post their syllabi in Canvas by the first day of the term.

Simple Syllabus is a centralized, template-driven platform that enables instructors to quickly personalize and publish interactive class syllabi directly within Canvas. All syllabi are automatically stored in a campus-wide repository.

Simple Syllabus can accessed either through your course shell on Canvas or via the Simple Syllabus website.

Affordable Instructional Materials (AIM) Initiative 

UCF strives to support instructional materials affordability through reduced costs to students. The Affordable Instructional Materials (AIM) Initiative focuses on efforts in the areas of First Day, Open Educational Resources, Library-Sourced Materials, and Affordability Counts. These efforts combined provide a comprehensive (two-fold) structure to reduce course materials costs for UCF students by removing barriers around access to the educational content required to help them succeed academically, while also establishing a mechanism by which to recognize faculty who make an effort to help scale this important work.

Frequently Asked Questions about Affordable Instructional Materials

The AIM Initiative is a University-wide collaboration that includes the Office of the Provost and Academic Affairs, the Division of Digital Learning, the UCF Libraries, the Faculty Center for Teaching and Learning (FCTL), the UCF Bookstore, and other University stakeholders. The strategic approach of the AIM Initiative can be illustrated by four pillars, which individually contribute to reducing the cost of instructional materials to students while jointly supporting a unified effort to bring AIM to scale. The four pillars are First Day, Open Educational Resources, Library-Sourced Materials, and Affordability Counts.

Commercial publishers and other for-profit entities are working with UCF to offer students discounts on educational content and/or courseware solutions. Currently, the initiative is focusing on implementing an inclusive access program through the UCF Bookstore called First Day.  

“Open Educational Resources are teaching, learning, and research materials that reside in the public domain or have been released under an open license that permits no-cost access, use, adoption, and redistribution by others with no or limited restrictions.” (cf. Hewlett Foundation, OER Defined). 

The Center for Distributed Learning (CDL) and the UCF Libraries are working collaboratively to support faculty and students in two principle areas: adoption and creation/adaptation of OER. 

The UCF Libraries are working with faculty to identify eBooks available as one-to-one replacements of course texts and resources. The library will check for eBook candidates that allow unlimited users and offer favorable digital rights management (DRM). 

Contact your Subject or Campus Librarian for more information. 

The Affordability Counts program, managed by Florida International University (FIU) was created as a direct response to the increasing costs of textbooks in higher education. FIU Online’s team established the initiative to recognize faculty who actively make changes to their courses in an effort to advance course material affordability across state universities and colleges.  

Additional Resources

For additional information on textbook and instructional materials adoptions and syllabi posting, see the resources below.

For other questions about textbook and instructional materials adoptions, syllabi posting, or affordable instructional materials, contact us at or at the information below.

Amber Mullens
Administrative Project Manager